Is your payroll processing not working as well as you’d like?
- Is it taking too long?
- Are you unsure statutory calculations are correct?
- Do you have to update several Excel sheets when you add a new employee or change an employees pay or deductions?
- Are your Excel formula’s too long and prone to error if you’re not careful?
- Is it difficult to add new data or change data in your current payroll system?
Nifty Payroll tries to solve all these problems to make payroll processing quicker and easier for you.
The Nifty Payroll Solution
Hi,
My name is Kim, I developed Nifty Payroll to solve the challenges listed above. (My story here)
The reason: Because I experienced those same challenges myself when I started processing payroll for an organization in 2020 (as an outsourced payroll service, which I'm still doing currently).
That organization has the following characteristics, which you will see covers a wide range of the typical payroll scenarios:
- Employee count: Started at about 120, now around 200
- Salaries: Range from the low millions to a few hundreds of shillings for casuals who worked only a few days of the month
- Frequent employee additions and departures, sometimes with prorated (partial) salaries
- Some employees are provided housing by the organization. The house value is taxable.
- Pension, Insurance check-off, Sacco — all requiring special reports
- Opted out of NSSF Tier 2 so require upload of only Tier 1 to NSSF and Tier 2 sent to their pension manager
- HELB and loans deductions and tracking.
- Persons with disability captured for tax free portion of their salaries.
- Miscellaneous and irregular payments and deductions
- etc.
Every time I find something is taking too long, or data I have to manually input into the payroll, instead of importing from the Excel files my client send me, I try to add a feature to make it easier.
By the way, I started programming payroll software in 2003. I have redone the software from scratch two times, to improve it’s foundation table design, based on experience, both mine and clients who have given me feedback. This third design, Nifty Payroll 2.0, is an accumulation of more than 20 years of using and selling payroll software to others. I have been using this latest version since 2022 and so far it’s design has held up very well, enabling me to add and refine features easily.
This same payroll system I use is what I sell to others to benefit from the shortcuts I have created for myself.
Some Of The Shortcuts and Features of Nifty Payroll
Here are some of the shortcuts I have created in Nifty Payroll:
- Importing from Excel
- Emailing payslips and P9’s
- Handling pay based on daily and hourly rates
- Sacco: Multiple Sacco's. Data capture/import and reporting
- Pension: Multiple scheme management. Can be set up for taxation of excess pension for non-taxable entities.
- Computed Items: Formula-based computations can be captured, e.g., Housing as 15% of Basic Pay
- Fixed Items: Where you input salary and deduction items that remain the same for two or more months.
- On the Fixed Items there are short-cuts to help adjust some or all salaries, combining what can be done within Nifty and the power of Excel.
- Varying Items: Where you input items that change every month, are only paid occasionally, or only once.
- The Varying Items app lets you override a Fixed Item for a single month so you don't have to change there if it is one-off adjustment.
- Fixed Pay setting by Payslip Item: A way to decide what pay items to include in Regular Emoluments (Fixed Pay) to be used to compute SHIF, House Levy, NSSF.
- Customizable payslips: A way to include or exclude information in the payslips. E.g., department, job title, numbers (PIN, ID, etc.), company logo and address, etc.
- Backup and Restore functions made easy. You can back up to your email account if you don't have external back up like Google Drive or a Server.
Type of Organizations That Use Nifty Payroll
Likely the type of business you are in is represented here:
- Audit/Tax Consultancy Firms
- HR/Payroll Outsourcing Firms
- Energy Sector Firms (Petrol Stations)
- Schools (Nursery, Primary, Secondary and Universities. Local and International Curriculum)
- Hospitals and Health Centres
- Banks/Micro-finance Institutions
- Manufacturers
- Book Publishers
- Doctors and Dentists
- Investment Firms
- Car Rentals
- Churches and Catholic Missions
- Retailers and Wholesalers
- Hardware Shops
- Agrovet Shops
- NGO’s
- Real Estate Management
- Gambling/Betting Firms
- Large-scale Farming Operations
- Lawyers
- Architects
- Engineering Firms
- Construction Experts
- Long Haul Transporters
- Aviation Companies
- Delivery Agencies
- Tourist/Wildlife Conservation Firms
More than 200 payrolls are done using Nifty Payroll every month. From two-person tiny businesses to 400-plus-headcount operations.